At the conclusion of a deal or project, you may need to freeze your data room to preserve its contents and restrict further activity. Depending on your needs, there are several ways to manage access and changes.
Restricting Access
If you'd like to restrict access to all non-Administrator users, you can simply update the Project Status.
If you'd like to restrict access to all users, but still keep the data hosted on Firmex, speak to your Sales Representative (for Transaction plans). If you are on an Annual Subscription, speak to your Site Administrator so that they can archive the project.
Preventing Further Changes
The Firmex Support team can assist you in ensuring that no further modifications are made to the data room while retaining all user access.
The first phase of this process involves a Project Administrator downgrading all groups to Viewer, and the second phase involves Firmex Support downgrading the main Administrator group. Once checked and confirmed that the project is frozen, we can also provide a comfort letter including the date and time of the freeze.
To get started and receive a full list of steps, please submit a ticket or request a project freeze via email to support@firmex.com.